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Operations Manager

Operations Manager
OrganizationDepartment of Bioregion
LocationRemote (Cascadia bioregion preferred)
Hours25 hours per week (part-time)
Compensation$40.00 per hour
Reports ToExecutive Director and Operations Director
StatusEmployee (W-2)

Apply

Complete the application form below. All fields marked with * are required. If you have questions, contact hiring@deptofbioregion.org.

Location

Screening Questions

Skills Self-Assessment

Rate your experience level with each area below. This is not pass/fail. It helps us understand where onboarding support may be needed. Provide a brief one-sentence context for each rating.

Skill Area No Experience Basic Comfortable Proficient Context
QuickBooks Online (bookkeeping, reconciliation)
IRS Form 990 preparation
Payroll processing (Gusto, ADP, or similar)
State nonprofit compliance and registrations
Fiscal sponsorship administration
Insurance policy management (GL, D&O, workers comp)
HR and contractor onboarding
Asana or similar project management tools
Google Workspace (Docs, Sheets, Drive)
Grant compliance and funder reporting
Multi-program budget management
Board meeting preparation and governance support
Sales tax compliance for nonprofit retail or e-commerce
Inventory management and shipping logistics
Event permitting, vendor contracts, post-event reporting

Schedule Availability

The Operations Manager role is 25 hours per week with core hours in Pacific Time. Please indicate which time windows you are consistently available. Check all that apply.

8:00-10:00 am 10:00 am-12:00 pm 1:00-3:00 pm 3:00-5:00 pm
Monday
Tuesday
Wednesday
Thursday
Friday

Cover Letter

Upload a cover letter (PDF, 2 pages maximum, approximately 500 words) addressing the following prompts.

  1. The Department of Bioregion is a 501(c)(3) nonprofit that operates multiple programs, provides fiscal sponsorship to community-led projects, and runs a small for-profit retail store.
    • Describe your understanding of the organization and what drew your attention to this role.
    • These require different compliance and finance approaches. What are the things that spring to mind, and how do you keep yourself organized while managing obligations across multiple regulatory frameworks?
  2. Describe a specific situation where you managed competing operational priorities in a nonprofit or mission-driven organization. What happened, what did you do, and what did you learn?
  3. What is compliance and why is it important for the Department of Bioregion?
  4. In your own words, what does it mean to be part of a regenerative organization? Even though we use financial terms like budgets, revenue, and reporting, how do we measure other things that are important?

2 pages maximum, approximately 500 words. Address the prompts listed above. PDF format required.

Resume

About the Department of Bioregion

The Department of Bioregion is a 501(c)(3) social movement and capacity building nonprofit dedicated to advancing bioregionalism. We develop bioregional frameworks, regenerate our bioregions, and cultivate the conditions for place-based movements, cultures, and ways of living in place to thrive.

Founded in 2019, we operate three core programs: Seeds (bioregional education, mapping, and research), Roots (administrative program services and fiscal sponsorship), and Branches (locally led Departments of Bioregion). Our budget has grown from $140,000 to over $730,000 in three years. We serve 600+ community members across Washington, Oregon, and California through a growing network of employees, contractors, and landscape stewards.

Position Summary

The Operations Manager serves as the organizational backbone of the Department of Bioregion. This role ensures that our nonprofit infrastructure runs smoothly, compliantly, and sustainably as we grow. You will manage finances, compliance, reporting, HR, and administrative systems across all three program areas and our fiscal sponsorship program.

This is a hands-on role. You will be the person making sure the books are clean, the 990 is filed, insurance is current, contractors are paid, and state registrations are up to date. You will work closely with the Executive Director to keep our organizational house in order so that our programs and partners can focus on the work of bioregional regeneration.

This role is being created to fill the position of our current Operations Director, Ben Moseley, who will be phasing out his time with the organization. Ben will remain on board during the transition to mentor and train the incoming Operations Manager, ensuring continuity and a smooth handoff of institutional knowledge, systems, and relationships.

Our Values

We believe the people who live in a place are best suited to lead in caring for that place. We build infrastructure so that bioregional organizers can stand up strong. We value accountability, transparency, collaboration, and a deep respect for the land, waters, and communities we serve.

The Department of Bioregion is an equal opportunity employer. We welcome applicants of all backgrounds and identities. We especially encourage applications from people in frontline communities, Indigenous peoples, and those with lived experience in the landscapes and watersheds where bioregional work is taking root.

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