Steward Tools

Cascadia Payment Form

Request reimbursement or payment of an approved expense, service, contract, or deposit, or upload a W-9 so we can process your payment.

No account or login is required. You will receive an email confirmation at the address you provide.

Submitter

Your Information

First Name *

Last Name *

Email Address *

Phone Number

Request

Expense Details

Which program is this payment for? * This decides which team reviews your request. If you are unsure, choose the last option and tell us what you know.

I would like to *

Total Amount Requested * Maximum $10,000.00 per request. For a larger amount, email payables@deptofbioregion.org before submitting.

Expense Description *

Payment Details

Who Is Being Paid

Is the entity being paid a... *

DBA / Business or Vendor Name (if different than above)

Payment

Payment Method and Address

Country Where You Will Receive Payment * The available payment methods update based on your country.

Preferred Payment Method * Some vendors charge transaction fees for credit card or PayPal. We cannot pay via Venmo or Zelle. Mailed checks and US bank transfers require a United States payment country; Wise (direct bank transfer) is available everywhere, including the US. For credit card or bank payments, please upload an invoice with the necessary information.

Mailing Address *

City *

State / Province *

Postal Code *

Documentation

Receipts, Invoices, and Tax Forms

Receipts / invoices

Choose Files Up to 10 files. Accepted: JPG, PNG, PDF, DOC, DOCX, XLS, XLSX. Max 10 MB per file.

For reimbursements, include a receipt or invoice for each expense. Documentation should include dollar amount, date of expense, vendor, and an itemized list of what was paid for. These documents are visible to the project steward team during review.

Tax form (W-9 or W-8BEN)

Choose Files W-9 (US payees) or W-8BEN (outside the US). Required before we can pay for services.

Tax forms are kept private: they are reviewed only by staff and are never shown to project reviewers or included in notification emails.