What is a Bioregional Guild?

What is a Bioregional Guild?

Bioregional Guilds are communities of practice that support the regeneration of Cascadia. They connect people with shared interests across the Cascadia bioregion. Guilds are experiments in developing a cultural system for decentralized network building that aims to clarify shared purpose and cultivate common pool resources and public goods (described generally as “prosocial values”). A stewardship team supports the coherence and capacity of a guild and promotes these prosocial values.

A Bioregional guild forms around a topic and skills important for Landscape Hubs and regenerative practitioners and communities. Each Guild serves as a welcoming space for those who want to learn about a specific topic. It connects people across landscapes at the scale of the entire bioregion. The guild takes responsibility for creating resources, classes, tools, and general discussion space on that topic for the Regenerate Cascadia community. It also curates topic-specific events, resources, and directories, which it makes available to the Cascadia Community. They also manage a budget, can fundraise and receive grants, and can have staff.

A Bioregional Guild is a 501(c)3 program of Regenerate Cascadia. They receive the full benefits of being a part of the nonprofit umbrella of Regenerate Cascadia, can receive tax-exempt donations, grants, and insurance liability, represent that program to the general public, and must follow the agreements and policies laid out in these documents. They must also follow the reporting requirements if they receive or spend funds. The purpose of a Guild is to come in service to and amplify and support work happening in the landscape. Guilds are comprised of Regenerate Cascadia Stewards.

What does a Regenerate Guild do?

  • Create a welcoming environment that can help welcome new members, direct people to ways to get active, and provide onboarding and support.
  • Create a Vision, Mission, and Description for the Topic and explain why they feel it’s important for the long-term regeneration of the Cascadia Bioregion and landscape leaders.
  • Create a 101 Learn Dash Course or Recorded Presentation about their Topic
  • Create a 101 Curated Reading List about their Topic.
  • Create or Manage projects and activities that help in those endeavors and that are important around the topics.
  • Manage a “Webpage” on the Regenerate Cascadia Site that will have a description, image gallery, pull report backs, and upcoming events for that topic for the general public.
  • Manage an online “Group” on the Regenerate Cascadia Site for members only.
  • Manage social media presence for that group if so desired.
  • Manage a Website for that group if so desired.
  • Manage an email list for all Regenerate Cascadia members who have opted-in to that topic.

Regenerate Guild Stewardship Team

Every bioregional guild needs a team to cultivate the conditions for the guild to thrive. The goal of this team is not to control the guild or anticipate all outcomes but to cultivate and hold carefully a shared purpose and vision. Every Regenerate Guild, Hub, BLC, Project or Circle needs a stewardship team to help provide the administrative backbone and take responsibility and accountability for the group’s functions. The goal of this team is not to control decisions or outcomes but to ensure alignment with the overall mission and vision, maintain regular reporting needs, and serve the group’s needs.

Bioregional Guild “Circles”

Similar topics can be nested under other topics as part of the same Guild; these are called “Circles” or “Projects” (i.e., “Seeds” may be nested under “Permaculture”) if the Guild Stewards feel like it is a good fit and also manage projects (i.e., the Cascadia Seed Guild may steward an “Emergency Resilience Seed Bank”), and budgets. Nested topics and projects will always have autonomy over their work and budget. Still, they can join as part of broader Guild activities to welcome new members, direct people to ways to get active, provide onboarding and support, and create a comprehensive Guild budget that accurately reflects the needs and costs of the Guild Circles and Projects.

Bioregional Guild “Projects”

A manifestation of a thriving guild is the emergence of projects. Projects happen when guild members form different coherent groups to work together to build our shared resource base. These projects may or may not receive direct support through guild mechanisms, but working together can create more value than individually. The guild can support project teams through mentoring, sharing resources, and facilitating coalitions. We anticipate the following mechanisms by which the guild supports our shared work.

  • Provision of web-based community spaces, video conferencing, and knowledge management.
  • Projects should have a stewardship team that is responsible for administrative reporting.
  • Projects manage their own budgets as part of the guild budget.

We anticipate developing systems of reciprocity, where projects that benefit from a guild, in turn, support guild processes, creating a feedback loop that increases common pool resources.

Independent Projects that apply for and receive fiscal sponsorship under Regenerate Cascadia can also be nested under relevant guilds, providing onboarding and a supportive and welcoming environment for new members just learning about or getting involved.

Starting a “Seed” Groups

A Regenerate Cascadia Seed Group is created when you have your first Regenerate Cascadia meetup. It can last for as many meetings as necessary until the group has grown, desires to grow, and becomes organized enough to become a Regenerate Cascadia Hub.

Start a Seed Group

If you are just getting started, let us know in the application.

  • Have initial zoom calls to find people interested.
  • Have Bioregional Salons, where people are invited to share or learn about a topic.

We’d love to share an announcement and find people to help get your group off the ground.

After an initial onboarding session, you will be provided a link to the online application and invited to apply.

APPLY HERE

Start a Guild

If you would like to start a hub or guild and have 3 more people who can serve as “Stewards” for the group, apply to start a Hub.

Steward Responsibilities

  • Make sure events are added to the calendar, reportbacks shared on the website, and that meetings have facilitators, note takers and time keepers as needed. Make sure agendas and notes are shared in a timely manner. 

  • If money is being handled, make sure the group has a treasurer.

Each Month

  • Host a Regular Organizing Meeting for their Guild, Project, or Circle Stewards at least once a Month. Make sure the event is in the calendar and shared in the newsletter. Share a report-back and recording on the website when finished.

Each Quarter

  • Host a Regular “Bioregional Salon” at least once a quarter, where they invite a topic expert to share more about their work, and then have a discussion.

  • Host a Regular Onboarding Session to Welcome New Members for their Guild, Project, or Circle Stewards at least once a Quarter.

  • If managing funds, file a quarterly expense report.

Each Year

  • Host an Envisioning Session for all Landscape Stewards, and develop an estimated budget for what they need to do their work and any classes they feel would be powerful to offer.

  • Create a Narrative Document of their impact over the past year to be compiled as part of the larger Regenerate Cascadia annual report.

  • If managing funds, file an annual expense statement and budget.

How a Group is Dissolved

  • Is Inactive for more than three months.

  • The leadership team decides to dissolve the group.

  • If the RC Admin Team or Board of Directors feels the activities harm Regenerate Cascadia or put other projects or groups at risk.

Upon dissolution, the group’s assets will be archived and held for six months, and as long as the group is in good standing, it can be restarted at any time.

 

Frequently Asked Questions

Bioregional Guilds are communities of practice that support the regeneration of Cascadia. They connect people with shared interests across the Cascadia bioregion. Guilds are experiments in developing a cultural system for decentralized network building that aims to clarify shared purpose and cultivate common pool resources and public goods (described generally as “prosocial values”). A stewardship team supports the coherence and capacity of a guild and promotes these prosocial values.

A Bioregional guild forms around a topic and skills important for Landscape Hubs and regenerative practitioners and communities. Each Guild serves as a welcoming space for those who want to learn about a specific topic. It connects people across landscapes at the scale of the entire bioregion. The guild takes responsibility for creating resources, classes, tools, and general discussion space on that topic for the Regenerate Cascadia community. It also curates topic-specific events, resources, and directories, which it makes available to the Cascadia Community. They also manage a budget, can fundraise and receive grants, and can have staff.

A Bioregional Guild is a 501(c)3 program of Regenerate Cascadia. They receive the full benefits of being a part of the nonprofit umbrella of Regenerate Cascadia, can receive tax-exempt donations, grants, and insurance liability, represent that program to the general public, and must follow the agreements and policies laid out in these documents. They must also follow the reporting requirements if they receive or spend funds. The purpose of a Guild is to come in service to and amplify and support work happening in the landscape. Guilds are comprised of Regenerate Cascadia Stewards.

If you are interested in Fiscal Sponsorship for your group or project, we invite you to join us for a board meeting, a staff meeting, or a one-on-one Zoom call with Clare, Brandon, or our program officer – to introduce yourself and the project – and get to know us a bit better as well. 

Steps for submitting an application:

  1. Download and fill out the Project Application and budget template.

When ready, complete the online form:

  1. Create a Regenerate Cascadia account:  https://regeneratecascadia.org/add-yourself-to-the-map 
  2. Fill out the online form on the Online Application page (must be signed in to access).
  3. Upload the 12 month budget template, included in the sidebar of the page.

After receiving your document, we will be in touch with you within a week for further review. When ready, your application will be reviewed by our staff and board of directories and the final step will be signing a Memo of Understanding between your project and Regenerate Cascadia.

Before starting this process, people should know that applications can take up to 2 months to approve and must be approved by our board of directors. However, the more familiar we are with your project and the more able we talk through things, the faster the process will be. We thank you ahead of time for your understanding. When you submit, we’ll follow up within the week and can also talk with you a bit more about your schedule.

Before submitting, we highly recommend discussing this application and budget with a Regenerate Cascadia team member. We’re here to answer any questions, and we would love to help you run through your application or budget.

For questions or assistance, contact: 
cascadia@deptofbioregion.org

Year 1: Funding A Bioregional Regeneration Strategy: 2024 Sensemaking In The Landscape

Much of what Regenerate Cascadia is trying to do does not currently exist, and we recognize that we don’t have the capacity yet to support what is needed in the landscapes or happening on the ground. Because of this, we are using the remainder of 2024 to work with Regenerate Cascadia Stewards, who have stepped forward to help us sense what is needed to design a Bioregional Regeneration Strategy for those interested in potentially growing:

  • Bioregional Guilds
  • Landscape Hubs
  • Bioregional Learning Centers or Sites

This includes developing a shared vision, mission, and purpose, identifying core design challenges, principles, values, and a theory of change that can guide our work. This information will all be brought together as part of Regenerate Cascadia’s first-year “Bioregional Regeneration Strategy,” which will help inform our priorities, needs, and funding requests in the future. We also hope it will serve as a basis for similar efforts by groups in the field.

“Consultants In The Field”

Regenerate Cascadia is allocating a series of micro-grants to potential groups to hire process facilitators (who may be members of that group) to work with those Stewards to anchor the following processes to create a document that will make up a part of our Bioregional Regeneration Strategy and be used to guide our future fundraising requests.

Regenerate Cascadia is creating a funding ecosystem so that groups can receive funding immediately and begin to grow our governance as a group and organization.

  • 25% of Regenerate Cascadia’s donations will go to Regenerate Hubs and Guilds and support Backbone Teams responsible for basic reporting. Once allocated, Hubs and Guilds can manage these funds as they determine most important.
  • 25% of all donations collected by Regenerate Hubs and Guilds will go to Regenerate Cascadia’s general operating costs at the Local, Ecoregional, and Bioregional scales.
  • 25% of gross revenues from non-tax exempt (i.e.) for-profit sales hosted through Regenerate Cascadia will go to Regenerate Cascadia’s general operating costs unless otherwise decided at the time of agreement.
  • 10% of Grant Income from Regenerate Cascadia’s Hubs, Guilds, and BLCs will support Regenerate Cascadia’s general operating costs at the Local, Ecoregional, and Bioregional scales.
  • 10% of Fiscally Sponsored Project Income (not affiliated with a Guild or Hub) will support Regenerate Cascadia’s general operating expenses at a Local, Ecoregional, and Bioregional scale or 15% of Independent Short Term Grant Arrangements.

Outside of this, Hubs, Guilds, and Projects maintain their own budgets, payroll, and staff.

Non-Profit Benefits

  • Create a “Restricted Fund,” a dedicated bank account for your program or project, and dedicated payouts using Squareup (payroll), Zelle, Venmo, Paypal, Stripe, or BECU.
  • Accounting and end-of-year tax reporting.
  • Access to our general insurance policy
  • A mailing address.
  • Payroll, tax reporting, withholdings for contractors and employees.
  • Tax-deductible donations
  • Grants
  • Internal resources
  • Library and non-profit tools
  • Access to our dedicated bank account or direct payouts.
  • Protection from Personal Liability
  • Host or sell items through our non-profit store, with a percentage of sales helping support the Regenerate Cascadia community.

We believe the people living in a place are the best suited to take the lead on issues affecting that area. Through our work, we connect projects, organizations and groups together, and work to strengthen each by providing services such as outreach, website support, fundraising, legal support, and anything else we can do to empower their success.

We sponsor and support any work that builds greater understandings of bioregions, promote place appropriate technologies and policies, provide direct funding for community projects, and support the creation of centers to determine the carrying capacities and regenerative frameworks for each watershed and bioregion we live in.

No matter what, if your work aligns with ours, we would love to:

  • share your work on our social media, our online updates and in our newsletter.
  • empower, amplify and partner around campaigns or specific events your having.

If you would like sponsorship, we also can help by:

  • Giving access to a suite of WordPress themes and plugins, as well as direct community space if helpful, as well as plugging in with our broader Regenerate Cascadia movement.
  • Marketing, Fundraising, Communications and Nonprofit consulting.
  • Ability for recurring and one-time donations, as well as a 501(c)(3) tax status for tax-deductible donations to empower your project.
  • Support for strategic planning, raising awareness of your project and finding other volunteers.
  • Mentorship collective with other project and project leaders.

Steward Responsibilities

  • Make sure events are added to the calendar, reportbacks shared on the website, and that meetings have facilitators, note takers and time keepers as needed. Make sure agendas and notes are shared in a timely manner. 

  • If money is being handled, make sure the group has a treasurer.

Guild Responsibilities

Each Month

  • Host a Regular Organizing Meeting for their Guild, Project, or Circle Stewards at least once a Month. Make sure the event is in the calendar and shared in the newsletter. Share a report-back and recording on the website when finished.

Each Quarter

  • Host a Regular “Bioregional Salon” at least once a quarter, where they invite a topic expert to share more about their work, and then have a discussion.

  • Host a Regular Onboarding Session to Welcome New Members for their Guild, Project, or Circle Stewards at least once a Quarter.

  • If managing funds, file a quarterly expense report.

Each Year

  • Host an Envisioning Session for all Landscape Stewards, and develop an estimated budget for what they need to do their work and any classes they feel would be powerful to offer.

  • Create a Narrative Document of their impact over the past year to be compiled as part of the larger Regenerate Cascadia annual report.

  • If managing funds, file an annual expense statement and budget.

How a Hub is Dissolved

  • Is Inactive for more than three months.

  • The leadership team decides to dissolve the group.

  • If the RC Admin Team or Board of Directors feels the activities harm Regenerate Cascadia or put other projects or groups at risk.

Upon dissolution, the group’s assets will be archived and held for six months, and as long as the group is in good standing, it can be restarted at any time.

 

They are also responsible for:

  • Completing project reports (Regenerate Cascadia staff will contact you to remind you that the reporting deadline is approaching and provide a reporting template.)
  • Disclosing the relationship between Regenerate Cascadia and the project on all published print and digital materials. This public disclosure is required by the IRS, and it can be as simple as including wording such as: “a project of Regenerate Cascadia.”
  • Reporting all revenues and expenses to Regenerate Cascadia. Any funds received or spent that do not go through Regenerate Cascadia are the liability of the person whose name those funds are in. We cannot be responsible for taxes on or activities paid for by monies that are not in our books.
  • Entering into contracts: As stipulated in our Memo of Understanding, a project may only enter into a legally binding contract (rental agreements, grant agreements, etc.) with the signature of a Regenerate Cascadia Co-Administrator in the country of your residence, DOB Board President, or Board Secretary.

Publicity:

Please advise Regenerate Cascadia ASAP of any upcoming project events or milestones. The more notice we receive, the more visibility we can lend to your awesome project achievements.

Inside the United States:

  • Support for any politician or political party. Support for a political campaign during an election. (However, neutral voting guides and educational resources that educate about all candidates or campaigns equally are allowed.) However, 20% of our budget is under $500,000, and 10% of our budget after that can support issue-based political campaigns. Because of this, check with us beforehand so we can figure out how best to support your project.
  • Anything with “private inurement.” This means private benefit. Specifically, people cannot be shareholders or receive a percentage of income from related donations, grants, or anything related to non-profit activities. However – programs can have up to 1/3rd of their activities be for profit – and it’s just important that we register with the appropriate Department of Revenue and pay appropriate sales and income taxes. A good practice is to use fair market value and state any potential conflict of interest, if there may be one. However, people can receive salaries, hourly income, payroll, or a percentage consignment. Please let us know if you want to sell or have for-profit items for your activities, guild or project.
  • Anything outside our mission is to create the conditions for a regenerative culture to thrive. You are in the wrong place if you cannot argue that your work is doing that.

Digital Platform & Network

Regenerate Cascadia is building an integrated website, network, and platform for regenerative projects and communities within the Cascadia bioregion. This includes:

  • Website: A ‘front door’ that is an easy entry point for people to learn more and get involved, a regenerative movement map, as well as a focal point for local news, resources, an informational commons about that space, and a shared calendar curated by diverse communities, indexable by search engines.
  • Regenerative Community: A private online space for people to organize and network around topics within landscapes at the nested scales of ecoregions and bioregions and across them, curated by the Stewards and Backbone Teams. This will eventually also have a dedicated Regenerate Cascadia App.
  • Organizer Tools: A comprehensive ‘back end’ suite of tools such as onboarding materials, being able to create courses, submit events, meeting notes and updates, take donations, receive payouts, submit reports, organize photos and documents, manage email lists and group communications.

The digital platform includes a structural framework (see Figure 1) that prioritizes on-the-ground, community-led work within a landscape while thoughtfully aggregating place-based work into larger coordination structures.

Digital Suite

  • Create a page on the Regenerate Cascadia website that can provide a featured image, title, description, contact information, donation button and form, email form, dedicated event, and blog tags to pull relevant information and link to the online group for the general public.
  • If an online Group does not already exist, create one. This can include a banner image, profile image, description, stewards, moderators, members, and the ability to host files, albums, folders, photographs, a forum, and subgroups that can be hidden, private, or public.
  • If the group desires, create a front-facing website connected through the multi-site backend. This will give access to all our WordPress plugins from one group to all groups and cover the cost of maintenance, updates, security, and server hosting. This includes WPforms, PMPro, Buddyboss, LearnDash, The Events Calendar, and many others.
  • Your email address: group @ regeneratecascadia.org and Google Drive
  • A dedicated Business Zoom Account.
  • Bank account. Access to Payroll and accounting software
  •